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All Life Sciences – Privacy Policy
All Life Sciences
Operated by All Pharma Life Sciences Co Ltd
Effective Date: 28 July 2025
Jurisdiction: Republic of Malta
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1. Introduction
This Privacy Policy explains how All Pharma Life Sciences Co Ltd, operating the All Life Sciences brand (referred to as "we", "us", or "our"), collects, processes, shares, and protects your personal data when you use our website, platform, or services.
We are committed to upholding your privacy and complying with the General Data Protection Regulation (EU) 2016/679 (GDPR), Maltese data protection laws, and all applicable legal frameworks.
Note: This policy applies only to services, users, and data processed under the All Life Sciences brand via www.alllifesciences.com.
This policy does not cover any data, services, or users related to MyCare Malta, which operates under a separate platform and privacy policy.
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2. Who We Are
All Pharma Life Sciences Co Ltd
Registered in Malta
Company Registration No.: MT C 101183
Registered Address: Naxxar Gardens, Clover Court, No 8, Triq Konti Manduca, Naxxar
Email: [email protected]
Data Protection Officer: [email protected]
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3. Scope of this Policy
This policy applies to:
- Visitors and users of www.alllifesciences.com
- Clients receiving Advisory, Recruitment, or Academy services
- Professionals applying for jobs through our platform
- Contractors and service providers delivering services to us or our clients
- Students enrolling in or delivering courses
- Users accessing tools such as CRM portals, dashboards, application forms, or learning management systems provided by All Life Sciences
This policy does not apply to third-party websites, apps, or platforms linked from our site.
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4. Categories of Data Subjects
We collect and process personal data from the following groups:
- Recruitment Clients (posting jobs, receiving candidates)
- Job Applicants (applying for roles via our platform or external boards)
- Advisory Clients (using our regulatory, QA, or pharmacovigilance services)
- Service Providers / Contractors (including freelance consultants and professionals)
- Students and Tutors (enrolling in or delivering courses through our Academy)
- Website Users (visiting or interacting with the platform)
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5. Types of Personal Data Collected
Depending on your relationship with us, we may collect the following data:
Identity and Contact Information
- Full name, date of birth, ID or passport number
- Address, phone number, email address
- Nationality and country of residence
Professional and Educational Data
- Job titles, CVs, employment history, qualifications, licences
- Course enrolment data, attendance records, assessments
- Tutor credentials, education materials, and certifications issued
Account and Platform Data
- Usernames, passwords (hashed), account preferences
- Communications with our team or tutors
- Notes, comments, and interactions within project or training portals
Recruitment-Specific Data
- Application data, cover letters, interview records
- Job search preferences
- Notes taken during screening, interviews, or evaluations
Billing and Financial Data
- VAT numbers, invoicing details
- Bank details (where applicable)
- Payment history
Technical and Usage Data
- IP address, device information, browser type
- Pages visited, time on site, platform usage patterns
- Cookies and session data
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6. How We Collect Data
We collect data through:
- Registration forms and onboarding questionnaires
- Job applications submitted on our platform or third-party sites
- Course enrolment processes
- Contracts and agreements
- Direct email or phone communication
- Website interactions and cookies
- Public profiles (e.g. LinkedIn) when provided by the user
- Partner job boards and career platforms (with user consent)
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7. Legal Basis for Processing
We process personal data under the following GDPR-compliant legal bases:
- Contractual necessity – to provide the services you request or engage in
- Legitimate interest – to operate and improve our platform, manage client relationships, and ensure service quality
- Legal obligations – for compliance with employment law, tax regulations, education accreditation, etc.
- Consent – when required, such as for marketing, communications, or optional data submission
You may withdraw consent at any time by contacting [email protected].
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8. How We Use Your Data
We use your personal data to:
- Create and manage user accounts
- Match job applicants with client vacancies
- Deliver advisory services, including QA, RP, QP, and PV support
- Manage course delivery, learning platforms, and student records
- Coordinate service providers, contractors, and consultants
- Send administrative emails, confirmations, and updates
- Manage billing and compliance-related documentation
- Improve website performance and customer experience
- Ensure legal, contractual, and regulatory compliance
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9. Data Sharing and Disclosure
We only share your personal data when necessary and with trusted entities:
- Internal teams for service delivery and support
- Clients – e.g. employers receiving CVs, students being registered for training
- Tutors and course providers – when coordinating educational services
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Authorised third-party processors – including:
- Cloud hosting and CRM platforms
- Email and SMS communication services
- Payment processors
- Government or regulatory bodies – if legally required
We ensure that all processors and partners are bound by confidentiality and GDPR-compliant agreements.
We do not sell, rent, or lease your personal data to third parties.
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10. Data Retention
We retain your personal data for only as long as necessary:
- While your account is active or services are ongoing
- To fulfil contractual obligations or support legal claims
- According to tax, education, or recruitment retention periods
- Up to 10 years in some cases where required by law or regulatory bodies
When no longer needed, data will be securely deleted or anonymised.
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11. Data Security
We implement technical and organisational measures to protect your data, including:
- SSL encryption for data transmission
- Secure cloud hosting within the European Economic Area (EEA)
- Role-based access and strong password controls
- Regular software updates and vulnerability scans
- Staff training and access limitation protocols
In the event of a data breach, you will be notified as required by law.
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12. International Data Transfers
All personal data is stored within the European Union.
If data is ever transferred outside the EU, we ensure:
- Standard Contractual Clauses (SCCs) are in place
- The third country has an adequacy decision by the EU
- Additional safeguards (encryption, DPA) are applied
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13. Your Rights as a Data Subject
Under GDPR, you have the right to:
- Access your personal data
- Correct inaccurate or outdated data
- Erase data (“right to be forgotten”)
- Restrict processing in certain conditions
- Object to specific types of processing
- Withdraw consent where processing is based on consent
- Data portability – request a copy in a machine-readable format
To exercise any of these rights, email: [email protected]
You also have the right to lodge a complaint with the Office of the Information and Data Protection Commissioner (IDPC Malta):
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14. Cookies & Tracking Technologies
Our website uses cookies and similar tracking technologies for:
- Session management
- Website analytics
- Preference storage
- Security and performance monitoring
You can manage or disable cookies via your browser settings or through our cookie banner on first visit.
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15. Marketing and Communications
You may choose to receive:
- Job alert emails
- Training or course updates
- Company announcements
- Platform news or industry content
Marketing communications require your explicit opt-in. You can unsubscribe at any time by clicking the link in the email or emailing [email protected].
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16. Third-Party Services and Links
Our platform may contain links to third-party services, job boards, or training providers.
We are not responsible for their privacy practices, and we encourage you to read their policies before submitting personal data.
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17. Automated Processing and Profiling
We may use basic automated logic to:
- Match candidate profiles to job vacancies
- Recommend courses based on your role or activity
- Flag inactive accounts or repeated login failures for security
We do not make decisions that produce legal or similarly significant effects solely based on automated processing.
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18. Updates to This Policy
We may update this Privacy Policy from time to time.
When we do, we will:
- Post the updated version on our website
- Notify users by email if changes are material
We encourage you to review this page regularly to stay informed.
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Contact Us
For any questions or concerns about your personal data:
🏢 All Pharma Life Sciences Co Ltd
📍 Malta